Pre-admission acuity & reimbursement insights. Delivered in minutes.
Proactively evaluate acuity, check pharmacy costs, surface reimbursement drivers, and pre-fill EHR fields before admission – so clinicians and intake teams can act quickly and confidently.
Our Integrations and Security
Connected where it counts, protected where it matters.
HIPAA Compliant
SOC 2 CompliantReview and accept best-fit referrals in minutes
Clinware Admissions™ surfaces clinical and financial insights from hospital referral paperwork – supporting confident intake decisions, protected margins, and automated EHR setup for each resident.
Referral Review in Minutes
Respond to hospital discharge planners ahead of competitors. Review hospital and referral packets in minutes with auto-highlighted clinical findings, sex offender checks, and pre-admission insurance verification powered by Clinware Verify™. Trace any finding back to the exact line in the original source documentation with a single click.
Protect Revenue & Margins
Identify key reimbursement drivers across Medicare, Medicaid, and Managed Care. Automated brand-to-generic lookups and pharmacy formulary checks reduce medication costs by $25+ per patient, per day (10–15% overall drug spend reduction). Evaluates facility-specific payer contracts using Clinware Managed Contract Payers™ to capture a 10–20% PDPM revenue lift with defensible clinical coding.
Team Communication & Alerts
Keep admissions directors, DONs, and liaisons aligned in real time. Notify team members using in-app, text, and email alerts when action is needed for a referral.
Bi-Directional Data Syncing
Powered by Clinware Connect™, pre-fill resident demographics, medical history, diagnoses, and clinical orders directly into PointClickCare or MatrixCare before admission – reducing manual data entry by 1.0–1.5 hours per resident.
Assisted Living & Memory Care
Expand intake capabilities beyond skilled nursing. Extract activities of daily living (ADLs), memory care behavioral indicators, and care requirements to establish precise Level of Care (LOC) pricing tiers and plan for acuity prior to move-in.
Explore our Assisted Living platform →Powerful pre-admission insights at a glance
Clinware Admissions™ turns complex referral packets into actionable clinical and financial intelligence.
Instant Clinical & Acuity Screening
Surface diagnoses, BIMS scores, Section GG indicators, and care requirements from hospital packets. Every clinical finding features a one-click link to view the exact source(s) in the original documents.
Pharmacy Cost & Formulary Check
Spot high-cost medications pre-admission. Cross-reference order lists against custom pharmacy formularies and brand-to-generic crosswalks to save $25+ per patient/day (10–15% drug spend reduction).
Automated Registry & Safety Screening
Protect resident safety and building compliance. Cross-reference patient data against state and national registries, including automated sex offender checks, prior to admission approval.
Pre-Admission PDPM & Payer Contract Analytics
Predict reimbursement categories (NTA, Nursing, Speech, Therapy), ensuring clinical complexities like respiratory or complex nursing care are accurately captured. Calculate facility-specific contracted rates, powered by Clinware Managed Contract Payers™.
How Clinware Admissions™ helps
From hospital referral packet to chart setup in four simple steps
Built for post-acute intake teams
For Admissions Directors & Liaisons
- 10–15x Faster Referral Review:Review complex hospital packets in minutes, enabling faster response times to discharge planners and higher acceptance rates for preferred referrals.
- Automated Safety Screening:Instantly run background and sex offender registry checks without navigating separate state websites.
- Real-Time Team Alerts:Automatically notify DONs, pharmacy, and finance teams via text, email, or in-app alerts the moment high-acuity or complex cases arrive. Message and tag team members securely in Clinware for smooth collaboration.
For DONs & Clinical Intake Leads
- Point-of-Care & Pre-Admission Clarity:Uncover underlying clinical conditions, respiratory needs, diagnoses, BIMS scores, and Section GG indicators without manually wading through hundreds of PDF pages.
- One-Click Document Verification:Verify any Clinware finding instantly by clicking through to the exact line(s) in the original hospital referral packet.
- Secure EHR Integration:Automatically transfer resident demographics, physician orders, diagnoses, and care needs into your EHR upon admission, saving 1.0–1.5 hours of chart setup per resident.
For Corporate & Financial Operations
- Safeguard Revenue:Ensure complex clinical care is captured accurately before admission for appropriate Medicare, Medicaid, and Managed Care reimbursement to help drive 10-20% revenue increase.
- Pharmacy Cost Prediction:Flag high-cost medications pre-admission and leverage automated brand-to-generic lookups aligned with your facility's pharmacy formularies to protect operating margins.
- Enterprise Security & Reliability:Maintain peace of mind backed by HIPAA compliance, SOC 2 certification, and bidirectional connections with leading EHRs.
Clinware Admissions™ is just the beginning.
One login for post-acute intake, clinical insights, and workforce management.
With Clinware, pre-admission patient data flows seamlessly into ongoing resident care and workforce management. And yes, it’s really one login.
Clinware Admissions™
Intake Data Ingestion
Clinware Clinical™
In-The-Moment Care & Reimbursement
Transform how nursing teams interact with resident data. Surface vital clinical insights, prevent missing documentation gaps, support thorough reimbursement, and restore focus to resident care.
Clinware Workforce™
Acuity-Driven Staffing & PBJLaunching Oct 2026
Connect live resident acuity data directly to your scheduling system and PBJ analytics. Ensure safe floor coverage, protect against staff burnout, and streamline PBJ reporting.
Discover Clinware for yourself.
See how Clinware helps speed up admissions, capture accurate revenue, and support care teams – so you can focus on what matters most.