Pre-admission screening & acuity insights. Built specifically for Assisted Living.
Clinware screens referral paperwork before admission, flags state compliance gaps, and helps prevent post-move-in acuity surprises so your team can convert leads faster and keep their focus on resident care.
Our Integrations and Security
Connected where it counts, protected where it matters.
HIPAA Compliant
SOC 2 CompliantThe intake platform purpose-built for Assisted Living
Designed from the ground up to help convert leads, prevent post-move-in acuity surprises, and streamline state compliance with workflows tailored to residential care.
Speed-to-Lead & Instant Triage
Outpace competitors with instant clinical sign-off
Clinware Admissions™ automatically reviews inbound physician notes and discharge summaries to verify clinical capability in minutes, helping sales directors to issue immediate move-in sign-offs and win private-pay deposits before competitors respond.
Dynamic Acuity & LOC Pricing
Reduce underpriced admissions
Clinware extracts ADL assistance needs, mobility factors, and behavioral triggers from medical records before move-in day. Calculate accurate acuity tiers upfront so you can quote transparent rates during family tours without risking retrospective price increases.
State Compliance & Day-1 Sync
Support smooth move-ins & medication planning
Act as an automated gatekeeper for state-mandated paperwork (TB clearances, FL-2s). Directly transfer verified resident data into PointClickCare and pre-populate insurance and medication details for pharmacy and home health partners before day one.
How Clinware Admissions™ transforms your intake
Built for every Assisted Living team member
Executive & Sales Leadership
Executive Directors, Directors of Sales & Admissions
- Instant "Speed-to-Lead" Sign-Off:Equip sales directors to cross-check clinical viability in minutes, capturing high-margin private-pay deposits before competing communities respond.
- Defensible Acuity-Based Pricing:Tying pre-admission ADL assessments directly to pricing tiers eliminates post-move-in rate surprises, protecting facility operating margins.
- CCRC Single-Platform Advantage:Multi-level communities (CCRCs) can deploy Clinware Admissions™ across both AL and SNF – providing AL teams with a residential care workflow while supporting smooth transitions in level of care.
Clinical & Memory Care Teams
Resident Care Directors, DONs, Memory Care Leaders
- Intuitive, AL-Tailored Workflows:Give Resident Care Directors and nurses an assessment process designed specifically around resident ADLs and medication management, saving hours on chart reviews and onboarding.
- Smart ADL & Care Plan Summaries:Clinware extracts bathing, dressing, and mobility needs from multi-page medical records into actionable care plan summaries.
- Memory Care Behavioral Flags:Automatically detect behavioral indicators (wandering, sundowning, elopement) upfront to ensure safe placements and protect resident security.
- State Survey Protection:Catch missing TB clearances, FL-2 forms, or mandatory state assessment checklists before resident arrival to eliminate survey citations.
Move-In & Care Operations
Move-In Coordinators, Med Techs, Caregivers
- Eliminate Delayed Move-In Dates:Automated compliance checklists alert coordinators to missing physician signatures or health physicals before move-in day.
- Day-1 Medication Readiness:Pre-admission pharmacy approvals and insurance reconciliation ensure orders are in the eMAR and evening medications are delivered before the resident arrives.
- Extended Resident Financial Runway:Smart pharmacy crosswalks identify generic medication alternatives early, reducing out-of-pocket drug bills so private-pay residents can afford to live in your community longer.
- Automated PointClickCare Transfer:Automatically transfer verified clinical intake summaries directly into PointClickCare (PCC), eliminating duplicate typing and transcription errors.
Discover Clinware for yourself.
See how Clinware Admissions™ helps speed up AL intake, prevent acuity surprises, and support your care team—so you can focus on residents, not paperwork.